29 Oct
Boutique Consulting
Haymarket
- Admin / Secretarial / Office Support
- Personal Assistant
- Sydney
- Permanent / Full Time
30/10/2024
- Career growth opportunities within a supportive, people-oriented environment
- Located Sydney CBD | Recruitment agency at the forefront of the market.
- Each day brings its own unique aspect within lively and dynamic culture
Working for a recruitment agency scaled for growth, this business is making its mark becoming one of the biggest competitors in their field. With the expanding prospects of this business, you will have the opportunity to grow and take on more responsibilities within this role. This growth will enable you to develop your skills, advance your career, and make a significant impact within the company.
As the go-to Personal Assistant and Office coordinator to the Managing Director of this prominent agency, you will be responsible for overseeing all activities within the business. This office thrives on a vibrant, and hardworking culture and is seeking someone who can be the key person ensuring everything runs smoothly and efficiently. With offsite team conferences, performance bonuses, and multiple company events, there are numerous opportunities to engage and grow in this role.
Duties and Key Responsibilities
- Managing calendars, scheduling meetings, and making travel arrangements for the Managing Director.
- Liaise with clients and prospective clients on behalf of the Managing Director.
- Administrative duties for the team and the office.
- Assist with invoicing processes, ensuring accuracy through the CRM system and excel.
- Maintain financial records, reconcile accounts, oversee commission reports for management review, and resolve accounting discrepancies or issues.
- Organise and maintain confidential files and records, exercising discretion and confidentiality at all times.
- Update compliance, procedures, and processes within the business.
- Organise and coordinate all corporate and internal events for the business.
- Manage office upkeep, handle vendor relationships, and ensure office supplies are stocked and running smoothly.
Skills and Experience
Being a meticulous administrative professional with a background in either a sales role or recruitment. Your outstanding communication skills and dedication to crafting memorable customer experiences distinguish you. Motivated by the opportunity to make a meaningful impact, you thrive in collaborative environments where your organisational abilities and outgoing personality shine.
- 2-3 years experience as an administrative professional in a sales environment.
- Experience as a recruitment consultant wanting to move to administration is desirable.
- Must be a self starter, proactive approach essential!
- Exceptional organisational and time management skills, with the ability to prioritise tasks and meet deadlines.
- Strong attention to detail and accuracy, with a commitment to producing high-quality work.
- Ability to maintain confidentiality and exercise discretion in handling sensitive information.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
Benefits and Culture
Dive into a culture that values collaboration and personal development,
where your enthusiasm for a collaborative culture and commitment to exceptional service are highly appreciated. Benefit from competitive perks and pathways for career progression within a dynamic, innovative, and encouraging workplace.
▶️ Personal Assistant/Office Coordinator
🖊️ Boutique Consulting
📍 Haymarket