Office Manager

Office Manager

15 Feb
|
Aiven
|
Sydney

15 Feb

Aiven

Sydney

Sydney NSW



Full-time, Part-time



Our Sydney team operates the Aiven cloud services during Australian business hours, participating in development and technical operational duties as well as general customer success and support.



We are looking for an experienced, enthusiastic and organised Office Manager to support our Sydney office. You will participate in ensuring Aiven's Australia operation scales up smoothy in a fast-growing environment. Applications for both full-time and part-time with flexible working hours are welcome!





Your responsibilities:



- Finding our next office location and arranging the practicalities in moving there

- Serving as a contact person for general queries from team members







- Optimising internal administrative processes such as negotiating with current or new service providers

- Organising office snacks and beverages

- Managing travel for team members and candidates for job interviews

- Providing access to credit card and bank data for order placing (account management)

- Processing of all incoming and outgoing mail and goods, monitoring of inventories

- Organising team events and public meetups

- Coordinating with external service providers (cleaning company, property management)

- On-boarding and off-boarding of new employees

- Optimising operational processes: finding better service providers, simplifying or automating processes

- Serving as the go-to person” for our office needs (equipment, maintenance, etc.)

- Managing our Australian employee benefits program

- Basic accounting tasks, scanning invoices, etc.

- Participating in processing job applications and the recruiting process



Requirements



- A positive, proactive, respectful and enthusiastic work attitude



- Strong collaboration and excellent interpersonal skills with the ability to thrive in a team and to develop and maintain positive employee relations

- Ideally previous experience working in an Office Manager role

- Analytical and solution-oriented way of thinking

- Self-starter personality with a genuine interest in developing new approaches and finding new solutions

- Talent for project management and prioritisation of tasks (efficient, independent, reliable), with experience in working with project management software

- Fluent in spoken and written English

- Familiarity with Microsoft Office / Google G Suite

- You are a Sydneysider with local knowledge on how businesses operate here



Benefits



- A dynamic startup environment with a rapidly growing, international business

- Office in the center of the city

- Part-time work, remote work and flexible working hours possible

- Possibility for stock options on top of the monthly salary for permanent employees

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